We Are Hiring!
Job Title: Business Services Coordinator
Reports To: President & CEO
The responsibility of the Business Service Coordinator is to maintain the day-to-day business activities of the Lewis Clark Valley Chamber of Commerce as well as administrative functions of the Bi-Annual North Idaho Legislative Tour.
Minimum Requirements: proficient with QuickBooks Online and Microsoft products. Comfortable in a face paced environment. Full-time $13/hour with benefits. No walk-ins. Email resume and cover letter to firstname.lastname@example.org.
A minimum of two years of college education and/or equivalent related work experience.
Interpersonal communication skills – the ability to work positively with a wide variety of people both inside and outside of the organization.
Computer Skills – Must be proficient in QuickBooks Online, Microsoft Office programs, including Word, Excel, and Outlook. This position requires an individual with a valid driver’s license. Ability to travel for 3 days in early November.
Business Services Coordinator is expected to have the following personal characteristics and core qualifications:
- High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities.
- Superior interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexible.
- Must have the ability to work with senior company representatives; maintain strict confidentiality in business dealings; and present a positive image to members and the public.
- Superior reasoning abilities. Sound judgment.
- Superior communication skills.
- Resourceful and well organized.
- Advocate of team concept.
- Results and people oriented and have sound judgment—ability to balance other business considerations.
- Must be able to adjust to constantly changing circumstances and priorities and be able to re-adjust priorities quickly.
Accounting skills, including knowledge and experience using QuickBooks, accounts payable/receivable and preparing financial reports
Knowledge and/or experience of working with budgets and non-profit organizations.
Essential Job-Related Activities –
Open the office at 9 am
Check voice mail messages
Look at the meeting schedule, sending appropriate reminder email or phone calls to committee members.
Sort mail/Date stamp invoices received
Receive payments, bank deposits
Close office at 5 pm
Enter accounts payable
Update monthly calendar
Data entry/ updates in Quickbooks, ChamberMaster, Constant Contact
Prepare bills for approval and payment
Reconcile Bank Account Statements and balance with QuickBooks
Monthly Membership Luncheons and Business After Hours
Maintains/updates Master list of Luncheon and Business After Hours sponsors
Email contracts to monthly luncheon sponsors
Assist members with reservations
Prepare attendee roster
Invoice unpaid attendees and no-shows
Prepare Invoices of current and past due accounts by or before the 20th of each month
Review invoices and statements with Director of Membership & Business Services prior to mailing
Provide previous year comparison of monthly invoiced and paid
Report Renewals and Drops to Director of Membership
Leadership Day Preparation
Email agenda to participants no later than Friday before upcoming Discover Day
Confirm vehicle rentals
Print agendas and other materials needed for Discover Day
Pick up supplies required for the upcoming Discovery Day
Executive and Board Meetings
Prepare financials no later than 2nd Friday of each month
Submit to President/CEO for review
Prepare and print Executive Committee materials by no later than 3rd Tuesday of each month
Takes minutes during Board Meetings
Prepare and send Board meeting materials by no later than 3rd Friday of month
*Regularly recurring deadlines are subject to change at the direction of the President/CEO
*Notify chamber sponsors of tickets to the following events and assist with preparation as needed
Refresh the Valley
Leadership LC Valley
Bi-Annual Responsibilities (2018, 2020, 2022, etc.)
North Idaho Legislative Tour
Schedule Conference calls and meetings
Book travel accommodations
Administrative duties with increasing intensity (peaking October and November)
As Needed Responsibilities
General cleaning of the office
Monitoring and maintaining inventory of supplies, i.e. cleaning, office, etc.
All other duties as assigned by the President
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock. The noise level in the work environment is usually moderate.