We Are Hiring!


Job Title: Business Services Coordinator

Reports To: President & CEO

The responsibility of the Business Service Coordinator is to maintain the day-to-day business activities of the Lewis Clark Valley Chamber of Commerce as well as administrative functions of the Bi-Annual North Idaho Legislative Tour.

Minimum Requirements: proficient with QuickBooks Online and Microsoft products. Comfortable in a face paced environment. Full-time $13/hour with benefits. No walk-ins. Email resume and cover letter to lcpresident@lcvalleychamber.org.

Minimum Requirements

A minimum of two years of college education and/or equivalent related work experience.

Interpersonal communication skills – the ability to work positively with a wide variety of people both inside and outside of the organization.

Computer Skills – Must be proficient in QuickBooks Online, Microsoft Office programs, including Word, Excel, and Outlook. This position requires an individual with a valid driver’s license.  Ability to travel for 3 days in early November.


Business Services Coordinator is expected to have the following personal characteristics and core qualifications:


  1. High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities.
  2. Superior interpersonal abilities. Ability to get along with diverse personalities, tactful, mature, flexible.
  3. Must have the ability to work with senior company representatives; maintain strict confidentiality in business dealings; and present a positive image to members and the public.
  4. Superior reasoning abilities. Sound judgment.
  5. Superior communication skills.
  6. Resourceful and well organized.
  7. Advocate of team concept.
  8. Results and people oriented and have sound judgment—ability to balance other business considerations.
  9. Must be able to adjust to constantly changing circumstances and priorities and be able to re-adjust priorities quickly.


Accounting skills, including knowledge and experience using QuickBooks, accounts payable/receivable and preparing financial reports

Knowledge and/or experience of working with budgets and non-profit organizations.

Other Responsibilities

Essential Job-Related Activities –

Open the office at 9 am

Check voice mail messages

Check e-mail

Look at the meeting schedule, sending appropriate reminder email or phone calls to committee members.

Sort mail/Date stamp invoices received

Receive payments, bank deposits

Answer phones

Assist Visitors

Close office at 5 pm

Weekly Responsibilities

Enter accounts payable

Update monthly calendar

Data entry/ updates in Quickbooks, ChamberMaster, Constant Contact

Monthly Responsibilities


Prepare bills for approval and payment

Reconcile Bank Account Statements and balance with QuickBooks

Monthly Membership Luncheons and Business After Hours

Maintains/updates Master list of Luncheon and Business After Hours sponsors

Email contracts to monthly luncheon sponsors

 Assist members with reservations

Prepare attendee roster

Reconcile payments

Invoice unpaid attendees and no-shows  

Membership Invoicing

Prepare Invoices of current and past due accounts by or before the 20th of each month

Review invoices and statements with Director of Membership & Business Services prior to mailing

Provide previous year comparison of monthly invoiced and paid

Report Renewals and Drops to Director of Membership

Leadership Day Preparation

Email agenda to participants no later than Friday before upcoming Discover Day

Confirm vehicle rentals

Print agendas and other materials needed for Discover Day

Pick up supplies required for the upcoming Discovery Day

Executive and Board Meetings

Prepare financials no later than 2nd Friday of each month

 Submit to President/CEO for review

Prepare and print Executive Committee materials by no later than 3rd Tuesday of each   month

Takes minutes during Board Meetings

Prepare and send Board meeting materials by no later than 3rd Friday of month

*Regularly recurring deadlines are subject to change at the direction of the President/CEO




Annual Responsibilities

*Notify chamber sponsors of tickets to the following events and assist with preparation as needed

Annual Meeting

Agriculture Banquet

Refresh the Valley

Golf Tournament

Leadership LC Valley

Steelhead Derby

Board Retreat

Christmas Parade

Bi-Annual Responsibilities (2018, 2020, 2022, etc.)

North Idaho Legislative Tour

               Schedule Conference calls and meetings

               Book travel accommodations

               Administrative duties with increasing intensity (peaking October and November)

As Needed Responsibilities

General cleaning of the office

Monitoring and maintaining inventory of supplies, i.e. cleaning, office, etc.

All other duties as assigned by the President


Supervisory Responsibilities



Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to walk and sit.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock.  The noise level in the work environment is usually moderate.